Track what a campaign cost

Add the hall, food, printing, ads and fundraiser fees to a campaign to see what it really brought in and how much it cost to raise each dollar.

Who does this: Office staff5 steps

Before you start

1
Open the campaign
Click "Campaigns" and the campaign. Find "What it cost".
Raised, costs, net and cost to raise $1.
2
Add a cost
Type the amount, choose the category ("Hall & food", "Printing & mail", "Advertising", "Fundraiser fee", "Staff", "Prizes & gifts", "Technology", "Other"), "Paid to", the date and a note. Click "Add cost".
One line per bill.
3
Read the numbers
"Raised" is money that came in (after refunds). "Costs" is everything you added. "Net" is what's left (red if you lost money). "Cost to raise $1" is e.g. "12¢".
4
Remove a mistake
Click "×" next to a cost line.
5
Compare campaigns
Go to "Insights" → "Campaign costs" to see every campaign side by side. Many charities aim for under 20¢ per dollar.
All campaigns compared.

"Raised" here counts real money only — open pledges and the match aren't included.
Add costs as bills come in so the board sees the true net.

"How much did it cost?"

The amount box was empty or 0. Type the amount and click "Add cost" again.

"Raised" here is lower than on the campaign card.

This box counts only money that came in, after refunds — not open pledges and not the match. The campaign card adds the match.

I can't add costs.

You need a staff login (not a limited fundraiser login).

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