Seat the guests and print the seating list
Give every guest a table number in one screen, then download the guest list sorted by table for the caterer and the door.
Before you start
- An event with guests (from orders or added at the door).
- Your login can record gifts to change tables.
- 1
Open the event
Programs → "Events" → the event. Find "Guests & seating".
The guest count is at the top. - 2
Type table numbers
Each guest has a "Table" box. Type the table number (or name, like "Dais") for each one.
Type a table for each guest. - 3
Save all at once
Click "Save table numbers" at the top of the section. You see "Seating saved". Under the list: "Tables: 1 (10) · 2 (8)…" — how many at each table.
One click saves every table number. - 4
Download the list
Click "Download guest list" at the top. You get an Excel file sorted by table with each guest's name, meal, who bought, and check-in time.
An Excel file sorted by table. - 5
Print it
Open the file in Excel and print, or send it to the caterer and the person making place cards.
Tips
- Seat everyone before the night — at the door, staff can search "Table 5" to find everyone at a table.
- Check the count line under the list to make sure no table is over 10.
If something isn't working
A guest is missing.
Guests come from orders. If they weren't named on the order they're listed as "Guest of …". You can also add walk-ins on the check-in page.
My table numbers disappeared.
Typing isn't enough — click "Save table numbers" before leaving the page.