Close a month step by step (example: September)
A checklist for closing a month's books in Yahiv, using September as the example.
Before you start
- It's October 1st or later (a month can be closed from the 1st of the next month).
- 1
Record everything
Enter every check and cash gift dated in September. Check Giving → "Scan checks" and the Zelle inbox ("Needs a person") for anything waiting.
Nothing should be waiting for a person. - 2
Mark deposits
In Giving → "Deposits", mark September's cash and checks as deposited.
Mark September's deposits. - 3
Match the bank
Upload September's statement on Insights → "Bank reconciliation" (or check the Bank feed) and clear every "not found".
Clear every "not found". - 4
Match card deposits
On Insights → "Payouts", check that card processor deposits match.
Card deposits for the month. - 5
Post to your books
If QuickBooks is connected, check "last posted" on Settings → Accounting. Otherwise download September's journal entries.
Check "last posted", or download the journal. - 6
Check the totals
Open Settings → "Month closing" and click "September 2026". Compare "Gifts", "Refunds made" and "Marked deposited" with your books.
September's totals by payment type. - 7
Close
Press "Close September 2026" and confirm. The badge turns green: "closed".
Close September.
Tips
- Write down the "Net" figure in your month-end notes.
- If a late September check turns up, see "Reopen a closed month".
If something isn't working
The totals don't match my books.
Look for gifts entered after you posted to QuickBooks, refunds made this month, or a check dated in the wrong month.
"… is closed — gifts dated in it can't be added or changed."
That month is closed in Settings → Month closing. An admin can reopen it with a reason.